Information for Chairpersons & Speakers

ePoster submission period

Friday, September 1, 2023 (JST) - Sunday, September 24 2023 (JST)

To ePoster presenters

  1. (1) Allocated time: presentation 6 minutes
    Q & A 3 minutes
  2. (2) There will be no reception desk for poster sessions. Please stand by in front of the monitor of your session 10 minutes before it starts.
  3. (3) Please make a presentation following the chair's instructions.
  4. (4) Please note the following matters;
    -Please take plenty of precaution when dealing with copyrights, image rights, and sensitive personal information in your ePoster being presented online. -Please note that the contents of your ePoster should be limited to those without copyright problems, for online ePoster presentations are considered as those publicly transmmited under copyright law.

Overview of ePosters

ePoster presentations should be formatted for presenting on LCD (liquid crystal) displays. Presenters are required to pre-register their presentation materials on the conference website.
*Please note that registration will not be accepted on the day of the conference.

ePoster Presentation Example
ePoster Presentation Example

ePoster Data Creation Instructions

The ePoster will be presented using a 65-inch 4K LCD monitor.

Only PDF files are accepted for posters.
Please note that we cannot accept printed materials.
For poster data registration, please refer to "How to register poster data".

When creating your PDF, please use an embedded font to avoid garbled characters.
Also, please ensure that the PDF file size is 10MB or less.

The actual size of the display's effective dimension is 1428.4 mm wide × 803.5 mm high,
with a resolution of 3840 × 2160 (4K) and an aspect ratio of 16:9.

A0 paper (118.9 cm wide × 84.1 cm high) sizing may be used when creating your PDF because it is almost the same as the display monitor, but please note that the aspect ratio is slightly different, so the PDF may not be displayed in full screen.

Sound and animation cannot be used.

In order to properly display the ePoster in most operation software, remember to leave a margin of about 2.5cm at the top and bottom of your page when creating the layout. As long as your PDF file (1) satisfies the aforementioned size and resolution requirements, (2) clearly states the title of the presentation, the name of the speaker, and their affiliation, and (3) is easily readable, then you are free to design your ePoster however you like. There are no other restrictions.

Specification Limitations Remarks
File format PDF Font embedding
File size 10MB or less
Poster display size Aspect ratio 16:9
Voice/animation not allowed

How to Register ePoster Data

After receiving the notification of the acceptance of your abstract, you will be able to register your poster data through the abstract registration system.

Poster Data Registration Procedure:

  • 1. Log into the abstract registration system.
    *Log in with the email address and password you used when you registered your abstract.

  • 2. From the list of presentations, select the presentation you wish to register and click the "Detail" button.

    2. From the list of presentations, select the presentation you wish to register and click the 'Detail' button.
  • 3. Information from your presentation will be displayed, so double-check the content.
    When finished, scroll to the bottom of the screen, and click the "Register poster" button.

    3. Information from your presentation will be displayed, so double-check the content. When finished, scroll to the bottom of the screen, and click the 'Register poster' button.
  • 4. Drag-and-drop the created poster data (PDF file) into the "Drop file here" field,
    or click the "Choose File" button and select the created poster data (PDF file) to upload the poster data.

    4. Drag-and-drop the created poster data (PDF file) into the 'Drop file here' field, or click the 'Choose File' button and select the created poster data (PDF file) to upload the poster data.
  • 5. Click the "Preview" button to check the display.

    5.	Click the 'Preview' button to check the display.
  • 6. If you want to correct the file, upload it again according to procedure 4.

How to combine multiple slides into one poster

Please note that the deadline for ePoster data registration cannot be extended, and therefore we strongly ask you to finish registering your ePoster data by Sunday, September 24(JST).

ePoster Data Registration

For inquiries regarding ePoster data registration, please contact the following.

【Contact】

ePoster Data Registration Support Desk:eposter_support@dowell.co.jp

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